RNA Visits & Special Entries
Adding RNA visits, editing, and splitting line items
What is an RNA Visit?
RNA (Reassessment Nursing Assessment) is a special visit type using billing code T1001 with 0 units. It represents a nursing assessment, not a regular care visit.
Adding an RNA Visit
- Click a day on the calendar to open the day detail panel
- Click the "+ Add Visit" button
- Select "RNA" from the menu
- Choose a caregiver from the dropdown
- Click the green check button to save the RNA visit
- A new "RNA" bubble is added to the calendar day and a line item with billing code T1001 appears in the detail panel
Only one RNA visit can be logged per day. Once an RNA is logged, the "RNA" option will no longer appear in the "+ Add Visit" menu for that day.
RNA visits always show as "RNA" in the calendar cell rather than a unit count, since they're 0 units.
Editing Line Items
- With your mouse, hover over a logged line item.
- Click the pencil icon on any logged line item to edit:
- Caregiver — Reassign to a different aide
- Units — Change the number of units
Changes save inline — no need to open a separate form.
Log Individual Line Items
With multiple billing codes on a date, the default is to log both at once. However, at times, you may need to log billing codes individually. To do that:
- Complete the form for the billing code you want to log.
- Hover over the billing code you do not want to log.
- A small x icon will appear to the right of the code.
- Click the small x icon to temporarily disabled this billing code.
- Click the Save Units button to log only the billing codes still enabled.
Split Visits
When a visit does not meet the scheduled amount of units, after submitting the form, another line item for the billing code is automatically added with the remaining units available.
If you need to divide the units amongst multiple caregivers:
- Log fewer units than are scheduled for the billing code and submit the form.
- A new line item is created with the remaining scheduled units for that billing code.
- Assign the new line item for the remaining units to a different employee and submit again.
Multiple logs for the same billing code are displayed on the calendar date as separate line items, each with their own status. This allows each to move through the billing lifecycle independently.
Undo Logged Item(s)
In the detail panel under the Day tab, hover over a logged visit item with your mouse and select "Undo" to revert a logged day back to an unlogged status.
Once a day is marked as billed, Loggers can no longer edit or undo it. Only Admin can modify billed entries.